Timesheets your researchers only have to check.
UniTimesheet works out each person's hours from their project allocations and days off. Staff confirm them, say what they worked on, and submit. Project owners approve, and every approved month becomes a signed record ready for funder audit.
Monthly timesheets shouldn't be a paper chase
Funders want a signed record of the hours every person spent on their grant. Producing it by hand is slow, late and error-prone.
Today
Manual timesheetsPaper forms and spreadsheets passed around by email, then printed for signatures.
Late or missing timesheetsNobody notices a missing month until finance or an auditor asks for it.
Wrong dataHours typed by hand don't match the allocations the grant is charged against, or add up to more than the month had.
Slow to submitWorking out the hours for every project takes longer than the work it records.
With UniTimesheet
Submitted online, draft readyEach month's timesheet is waiting in the app with the hours filled in. Staff sign and submit it there.
Reminders and escalationOnce your deadline passes, anyone still owing a timesheet is reminded every day. Two weeks late, their project owner is told too.
Accurate by designHours come from each person's allocations, less their days off, and a timesheet that doesn't add up can't be submitted.
Under a minuteCheck the hours, write one line per project, sign. It works on a phone, so a month takes under a minute.
Timesheets, with absence when you need it
Timesheets are the product. Absence is an add-on you can switch on now or later.
Timesheets
- Hours pre-calculated from allocations, less days off
- One line per project, submitted from a phone in under a minute
- Approved by project owners, or their delegates when they're away
- Signed, locked PDFs, and a dashboard of who's late
Absence
Add-on- Staff apply for leave ahead of time
- The people who approve their timesheets decide
- Approved days come off timesheets on their own
- One bank holiday calendar for everyone
Run next month's timesheets in UniTimesheet
Tell us about your group: how many staff, which funders, how you sign timesheets today. We'll set up your organisation and import your projects and allocations with you.